Last Updated: October 1, 2025

1. Acceptance of Terms

By subscribing to the Domletter newsletter, you agree to these Terms and Conditions. If you do not agree with any part of these terms, please do not subscribe to our newsletter.

2. Newsletter Subscription

By providing your email address and name, you consent to receive periodic email communications from Domletter containing news, insights, and updates about the domain industry and markets. You will receive a confirmation email to verify your subscription (double opt-in process).

3. User Responsibilities

• You must provide accurate and current information
• You must be at least 18 years old to subscribe
• You are responsible for maintaining the confidentiality of your account information
• You agree not to use our service for any unlawful purposes

4. Content and Intellectual Property

All content provided in our newsletter, including text, graphics, logos, and images, is the property of Domletter and is protected by copyright laws. You may not reproduce, distribute, or create derivative works without our express written permission.

5. Unsubscribe Policy

You may unsubscribe from our newsletter at any time by clicking the unsubscribe link provided in every email or by contacting us directly at privacy@domletter.com. You may also withdraw your consent at any time.

6. Limitation of Liability

Domletter shall not be liable for any indirect, incidental, special, consequential, or punitive damages resulting from your use of or inability to use the newsletter service.

7. Changes to Terms

We reserve the right to modify these terms at any time. We will notify subscribers of any material changes via email. Your continued subscription constitutes acceptance of the modified terms.

8. Governing Law

These Terms and Conditions are governed by and construed in accordance with the laws of the Slovak Republic. Any disputes arising from these terms shall be subject to the exclusive jurisdiction of the courts in Slovak Republic.

9. Contact Information

For questions about these Terms and Conditions, please contact us at legal@domletter.com

Last Updated: October 1, 2025

Data Controller

The data controller responsible for your personal information is:

Michal Valasik
Trieda Hradca Kralove 34, Banska Bystrica 97404, Slovak Republic
Email: privacy@domletter.com

1. Legal Basis for Processing

We process your personal data based on:

• Consent (GDPR Article 6(1)(a)): Your explicit consent for receiving marketing communications
• Legitimate Interests (GDPR Article 6(1)(f)): Analyzing engagement to improve our content and services
• Legal Obligations (GDPR Article 6(1)(c)): Compliance with applicable laws and regulations

You have the right to withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.

2. Information We Collect

When you subscribe to Domletter, we collect the following information:

• Personal Information: Name and email address
• Consent Records: Date, time, and method of consent
• Usage Data: Email open rates, click-through rates, and engagement metrics
• Technical Data: IP address, browser type, and device information (only if cookies are accepted)

3. How We Use Your Information

We use your information to:

• Send you our newsletter and related communications (based on your consent)
• Verify your subscription through double opt-in confirmation
• Improve our content and service offerings
• Analyze engagement and optimize delivery times
• Comply with legal obligations
• Prevent fraud and abuse

4. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information with:

• Email Service Provider: We use Mailchimp (operated by Intuit Inc.) to manage our newsletter subscriptions and send emails. Mailchimp processes your name, email address, consent records, and engagement data on our behalf as a data processor. Their privacy policy can be found at: intuit.com/privacy/statement
• Website Analytics: We use Google Analytics (operated by Google LLC) to analyze website traffic and user behavior, but only if you accept cookies. Google Analytics collects information such as your IP address (anonymized), browser type, pages visited, and time spent on our site. Google's privacy policy can be found at: policies.google.com/privacy
• Legal Requirements: When required by law, court order, or to protect our rights and safety
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new owner with appropriate safeguards

All third-party service providers are required to maintain the confidentiality and security of your personal information and may only use it for the purposes we specify under data processing agreements.

5. Data Security

We implement industry-standard security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction, including:

• Encryption of data in transit (SSL/TLS)
• Secure data storage with access controls
• Regular security audits and updates
• Employee training on data protection

However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

6. Your GDPR Rights

Under the General Data Protection Regulation (GDPR), you have the following rights:

• Right to Access: Request copies of your personal data
• Right to Rectification: Request correction of inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data ("right to be forgotten")
• Right to Restrict Processing: Request limitation of how we use your data
• Right to Data Portability: Request transfer of your data in a machine-readable format
• Right to Object: Object to processing of your personal data
• Right to Withdraw Consent: Withdraw consent at any time (does not affect prior processing)
• Right to Lodge a Complaint: File a complaint with your local supervisory authority

To exercise any of these rights, please contact us at privacy@domletter.com. We will respond to your request within 30 days.

7. Cookies and Tracking

We use cookies and similar tracking technologies only with your consent:

• Website Cookies: Google Analytics uses cookies to track your interactions with our website, including page views, session duration, and navigation patterns. We have enabled IP anonymization to enhance privacy protection.
• Email Tracking: Our emails may contain tracking pixels to measure open rates and engagement. You can disable image loading in your email client to prevent this tracking.

You can control cookie preferences through your browser settings or by declining cookies via our cookie banner. Note that disabling cookies may affect website functionality. For more information about Google Analytics cookies, visit: Google Analytics Cookie Usage

8. Data Retention

We retain your personal information as follows:

• Active Subscribers: For as long as you remain subscribed to our newsletter
• Unsubscribed Users: Consent records and email address may be retained for up to 3 years for legal compliance and to prevent re-subscription without consent
• Analytics Data: Google Analytics data is retained for 26 months

After these periods, data is securely deleted or anonymized.

9. Children's Privacy

Our service is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child without parental consent, we will take steps to delete that information.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your own, including the United States where our service providers (Mailchimp and Google Analytics) operate servers. We ensure appropriate safeguards are in place for such transfers, including:

• Standard Contractual Clauses (SCCs) approved by the European Commission
• Ensuring service providers comply with GDPR requirements
• Data Processing Agreements with all processors
• Regular security and compliance audits

11. Automated Decision-Making

We do not use automated decision-making or profiling that produces legal effects or similarly significantly affects you.

12. Changes to Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of significant changes via email or through prominent notice on our website. The "Last Updated" date at the top of this policy indicates when it was last revised.

13. Supervisory Authority

If you are located in the European Economic Area (EEA), you have the right to lodge a complaint with your local data protection authority. For Slovakia, the supervisory authority is:

Office for Personal Data Protection of the Slovak Republic
Hraničná 12, 820 07 Bratislava
Website: dataprotection.gov.sk

14. Contact Us

For privacy-related questions, to exercise your rights, or to report concerns, contact us at:

Email: privacy@domletter.com
Response Time: We aim to respond within 30 days of receiving your request